MINUTES OF BOARD OF EDUCATION

GREEN RIDGE R-VIII SCHOOL DISTRICT

 

Kind of Meeting              Place                                    Time                Month/Day/Year          Day of Week

Open Session                   Board Room                        6:30 PM           June 29, 2016              Wednesday

 

MEMBERS

                        Present                                                                                    Administrators

Barry White, President                                                 Mrs. Cara Easter, Supt of Schools

Sam Dove, Secretary                                                   Rodney Edington, High School Principal

Mark Haverly, Vice-President                                      Rachel Hammers, Elementary Principal

Gale Dillon                                                                  Angie Hagedorn, Special Ed Coordinator

Tim Dove                                                                    Audrey Harding, Treasurer

Roy Martin                                                                 

Ed Hopkins                                                                                         

Visitors                                  

                                                                                    Jackie Wessel              Rhonda Hilt                

                                                                                    Tracy Thomas              Jacki Thomas

                                                                                    Staci Harrison              Brandon Harrison

                                                                                    T.J. Bridges                  Heather Bridges

                                                                                    Kenny Ollison             Bob Stone

                                                                                    Betsy Berry

                                                                                   

CALL TO ORDER

President Barry White called the Open Session meeting to order at 6:30 p.m. The Pledge of Allegiance was recited.

 

CONSENT AGENDA

Mr. White polled the audience to see if anyone wanted time to speak later in the meeting under the visitors section. Staci Harrison and Jacki Thomas requested to speak.  Mrs. Easter requested to add Phone Systems under New Business Item F. 

Mr. Tim Dove made a motion to approve the agenda as amended. 2nd by Mr. Martin.

Vote:    7 Yes   0 No

 

APPROVE DISTRICT OBLICATIONS

The bills for June were presented.

Mr. Martin made a motion to approve the bills as presented for June. 2nd by Mrs. Dillon.

Vote:    7 Yes   0 No

 

VISITORS/COMMUNICATIONS/COMMITTEE REPORTS

A.     Staci Harrison – Mrs. Harrison addressed the board regarding communication between the parents/community, school board, and administration.  She would like to see more transparent communication from the school and would like the website to be more user friendly with information readily available for the community.  She would also like to see a five year plan for strategic school improvement in place, and would like a non-biased and balanced community advisory committee to be formed to assist in the plan. 

 

B.     Jackie Thomas – Mrs. Thomas addressed the board about implementing a bullying program at the school.  Mrs. Easter informed Mrs. Thomas that the school has chosen a bullying program for the students that will be presented throughout the school year by the counselor. 

 

 

OLD BUSINESS

None

 

ADMINISTRATION REPORTS

  1. Mr. Edington, High School Principal

Mr. Edington reported enrollment for high school of 165 students with average daily attendance of 97.06%.

 

Mr. Edington presented the overall high school EOC test scores and a list of 4th Quarter Honor Roll.  He stated that he is working on revising the handbook.  He also reported that summer school was complete. 

           

  1. Mrs. Hammers, Elementary Principal

Mrs. Hammers reported that MAP scores would be available in September.  She also informed the board that her Federal Programs budget application has been submitted.

 

  1. Mrs. Hagedorn, Special Education Coordinator

Mrs. Hagedorn informed the board that her Federal Special Education budget application has been approved. 

 

  1. Mrs. Easter, Superintendent

 

Mrs. Easter presented the current revenue and expenditures for the district. She informed the board that more information will be discussed during the budget discussion later in the meeting.  She also informed the board that the eRate grant funds have been received.

 

Mrs. Easter reported to the board that the district surplus property auction was held June 10, 2016.  The auction was a success, clearing approximately $1,300.00 and clearing much needed storage and garage space.  Other summer projects are currently in the works, including painting and floor waxing.

 

Mrs. Easter also informed the board that the district has found a new auditor, Mr. Cam Jennings, to replace the district’s previous auditor who is retiring.  Mr. Jennings has agreed to do the audit at a cost of $3,300.00.     

 

 

NEW BUSINESS

A.     Total Fleet Excellence Award, Trasportation - Mrs. Easter informed the Board that there will be an awards presentation on July 13, in Columbia, to recognize the district for the Total Fleet Excellence Award.  The district received a 100% passing rate at the annual bus inspections conducted by the MO State Highway Patrol.  

 

B.     Re-adopt Policy, Regulation, and Form 0342, Conflict of Interest – Mrs. Easter presented Policy, Regulation, and Form 0342 for approval. 

 

Mr. Haverly made a motion to re-adopt Policy, Regulation, and Form 0342.  2nd by Mr. Martin.

Vote:  7 Yes   0 No     

 

 

C.     Approve 2016-17 MARE Membership – Mrs. Easter presented the MARE renewal information for approval.

 

Mr. Sam Dove made a motion to approve the 2016-2017 MARE membership.  2nd by Mrs. Dillon.

Vote:  7 Yes   0 No 

D.     Amend 2015-16 District Budget to reflect actual figures – The fiscal year end is not until June 30th.  There will be some changes to the figures before the year’s end.  Actual figures will be available after the year is closed.  The year will end with less deficit that originally projected.

 

Mr. Tim Dove made a motion to amend the 2015-16 District Budget to reflect actual figures.  2nd by Mr. White. 

Vote:  7 Yes   0 No

 

E.      Approve 2016-17 Budget – Mr. Easter presented the proposed 2016-17 Budget.  Criteria has changed for funding calculations for next school year.  Under the new calculations, the district will be considered Hold Harmless and qualify for the Small School’s Grant.  The projected 2016-17 Budget projects a surplus of approximately $63,000.00.  Mrs. Easter went through the Budget Summary with the board. 

 

Mr. Haverly made a motion to approve the 2016-17 Budget as presented.  2nd by Mrs. Dillon. 

Vote:  7 Yes   0 No

 

F.      Phone System – Mrs. Easter informed the board that the district telephone system is not working.  It was hit by lightning over the weekend.  Quotes for repairs or replacement were sought from Nightwatch Security.  The district’s current phone system was discontinued approximately 15-20 years ago.  Refurbished parts can be purchased to attempt to repair the old system, but there is no guarantee they will work.  A new phone system can be purchased to replace the old phone system and all of the current phones for approximately $12,000.00.  Another option is to replace the old system and add an IP phone system.  This option would include phones in all of the classrooms.  The approximate cost for the new phone system with the IP phone system is about $24,000.00 plus almost $4,000 for an installation fee for the new system.  Mrs. Easter informed the board that the district’s insurance should cover some of the cost due to the lightning claim if the claim is approved by the insurance company.  

 

Mr. Haverly made a motion to purchase a new phone system with the additional IP phone system for the district, including phones in the classrooms with the installation.  2nd by Mr. White.

Vote:  7 Yes   0 No

 

OTHER

None

 

 

 

Mr. Tim Dove made a motion to close Open Session and go into Closed Session to discuss personnel matters and student issues after a short recess at 7:40 p.m. 2nd by Mr. White.

Roll call vote:  7 Yes   0 No

 

 

 

 

            _________________________________                  _________________________________

            Secretary, Board of Education                                     President, Board of Education