Kind of Meeting Place Time Month/Day/Year Day of Week

Open Session Board Room 6:30 PM December 21, 2016 Wednesday



Present Administrators

Barry White, President Aron Bennett, Interim Supt of Schools

Sam Dove, Secretary, entered meeting at 6:45 PM Rodney Edington, High School Principal

Mark Haverly, Vice-President Rachel Hammers, Elementary Principal

Gale Dillon, Treasurer, Absent Angie Hagedorn, Special Ed Coordinator

Tim Dove

Ed Hopkins Visitors

Roy Martin Rhonda Hilt Staci Harrison

Jackie Thomas Tracy Thomas

Sharon Meyers


President Barry White called the Open Session meeting to order at 6:30 p.m. The Pledge of Allegiance was recited.



Mr. Martin made a motion to approve the agenda with the change from Community Basketball to Community Facility, Item B under New Business. 2nd by Mr. Tim Dove.

Vote: 5 Yes 0 No 2 Absent



The bills for October were presented.

Mr. Tim Dove made a motion to approve the bills as presented for December. 2nd by Mr. Haverly.

Vote: 5 Yes 0 No 2 Absent



A.       Bond Issue - Consider Architect Hiring Mr. Bennett spoke to the board about the four RFQs that the district received. Mr. Bennett will call references after Christmas break. The issue will be tabled until January.




  1. Mr. Edington, High School Principal

Mr. Edington presented his written report. He recognized two students, Walker Dove and Ryan Dove, for receiving Academic All-State for soccer. He reported updates on the upcoming PLC conference and informed the board of upcoming dates and activities.

B.     Mrs. Hammers, Elementary Principal

Mrs. Hammers presented her written report. She spoke to the board about rising enrollment in the elementary, and explained upcoming, as well as completed, testing and assessments. She also informed the board of the success of Fall Family Fun Night for Title I.

  1. Mrs. Hagedorn, Special Education Coordinator

Mrs. Hagedorn presented her written report. She reported her enrollment and gave the board an update on IEP meetings. She also gave the board an update on the status of the DESE self-assessment.

  1. Mr. Bennett, Interim Superintendent

1.      Financial Report - Mr. Bennett Informed the board that we did not receive the bus grant. He reported some recent major bus issues with two busses. He recommended the board consider leasing or contracting. The issue will be considered again in January. Mr. Bennett informed the board of Small Schools Grant calculating and further possible funding issues. Mr. Bennett will present a more thorough financial report for the board in January.


Mr. Bennett also discussed the Resolution Simmons Bank requires for new signature cards for accounts. Mr. Haverly made a motion to adopt the Simmons Bank Resolution. 2nd by Mr. Martin.

Vote: 6 Yes 0 No 1 Absent




A.    Audit - Mr. Bennett presented the completed fiscal year 2016 audit. The board reviewed the audit and Mr. Bennett answered questions from the board. Mr. Haverly made a motion to approve the fiscal year 2016 audit. 2nd by Mr. Tim Dove.

Vote: 6 Yes 0 No 1 Absent


B.     Community Facility Mr. Edington read the current policy and regulations regarding community facility use. The board discussed the current use of the facilities by community members and non-community members. No action was taken.


Mr. Haverly made a motion to close Open Session and go into Closed Session to discuss personnel matters and student issues after a short recess at 7:55 p.m. 2nd by Mr. Tim Dove.

Roll call vote: 6 Yes 0 No 1 Absent




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Secretary, Board of Education President, Board of Education