Kind of Meeting               Place                        Time                Month/Day/Year            Day of Week

Open Session                    Board Room             6:45 PM           Aug 17, 2016                Wednesday



                        Present                                                                        Administrators

Barry White, President                                                  Mrs. Cara Easter, Supt of Schools

Sam Dove, Secretary                                                     Rodney Edington, High School Principal

Mark Haverly, Vice-President                                        Rachel Hammers, Elementary Principal

Gale Dillon                                                                   Angie Hagedorn, Special Ed Coordinator

Tim Dove                                                                     Audrey Harding, Treasurer

            Roy Martin                                                      

Ed Hopkins                                                                                          


                                                                                    Tracy Thomas               Staci Harrison

                                                                                    Jackie Thomas             Brandon Harrison

                                                                                    Kenny Ollison              Pam Harrison

                                                                                                Melissa Brock               Erica Goans

                                                                                                Lena Billings                Melissa Zimmerschied

                                                                                                Rhonda Hilt                  Tammy Box

                                                                                                Nancey Dove                Julie Cannon

                                                                                                Bobby Brown               Todd Needy

                                                                                                Stephanie Nilson            Weatia Cannon


President Barry White called the Tax Rate Hearing to order at 6:51 p.m.


Mrs. Easter presented information on the proposed tax levy information and the assessed valuation of property within the district. She informed the Board that the assessed valuation for the district has increased slightly to $25,853,958.00 from the past year. Mrs. Easter proposed to set the tax rate for 2016-2017 at $3.8307, with $3.4379 for the Incidental fund and $0.3928 for the Debt Service fund.


Mr. Haverly made a motion to set the tax levy at $3.8307, with $3.4379 for the incidental fund and $0.3928 for the debt service fund as proposed by Mrs. Easter. 2nd by Mr. Tim Dove.

Vote:    7 Yes    0 No


Mrs. Dillon made a motion to adjourn the Tax Rate Hearing at 6:59 p.m. to go into the open session. 2nd by Mr. Martin.

Roll call vote:   7 Yes    0 No



President Barry White called the Open Session meeting to order at 7:00 p.m. The Pledge of Allegiance was recited.



Mrs. Dillon made a motion to approve the agenda as presented. 2nd by Mr. Martin.

Vote:    7 Yes    0 No



The bills for August were presented.

Mr. Sam Dove made a motion to approve the bills as presented for August. 2nd by Mr. Martin.

Vote:    7 Yes    0 No




A.    Nancey Dove and Julie Cannon – Senior Trip Discussion – Mrs. Dove and Mrs. Cannon requested an update on the possibility of reincorporating a senior trip.  Mrs. Easter informed them that the liability insurance would limit the trip.  Mrs. Easter suggested that they consider pursuing a Project Prom or other activity that the students could raise funds for. 


B.      Bobby Brown – Soccer Field at Rec Center – Mr. Brown presented the board with information regarding the school’s use of the new soccer field at the rec center.  He informed the board that it is ready to be played on.  Mr. Brown included a written proposal concerning cost of using the field and the maintenance of the field.  The board informed Mr. Brown that they would further discuss the issue in closed session.


C.     Pam Harrison – Professional Development Committee Report – Mrs. Harrison presented the board with the 2015-16 Professional Development Report.  She also presented plans and ideas for the new school year, including a proposed 2016-17 budget for Professional Development.  Mrs. Harrison informed the board of the plans that are in place for the Kaysinger Professional Development Day scheduled for September 2, 2016 to be held at our school.






  1. Mr. Edington, High School Principal

Mr. Edington reported on fall sports programs that have started to practice for the season.  Mr. Edington also informed the board of Open House on Monday night at 6:00 and 7th Grade Orientation at 5:30.


  1. Mrs. Hammers, Elementary Principal

Mrs. Hammers reported on new student transfers into the district and a number of students transferring out of the district.  She also informed the board that the new Math textbooks had been received and that successful staff training for the new series was held the day before.


  1. Mrs. Hagedorn, Special Education Coordinator

Mrs. Hagedorn reported on possible enrollment numbers for the Special Education Program.


  1. Mrs. Easter, Superintendent

1.      Financial Report—Mrs. Easter reported that the 2015-16 year end reserves were in excellent standing at nearly 35.5% and that we have a projected $62,000.00 surplus for the 2016-17 school year. 


2.      Miscellaneous InformationMrs. Easter reported informed the board that the battery in bus three had been replaced.  It was the first battery replacement for the bus since purchased new in 2009.  She also told the board of the training staff had received for the week including the active shooter training received from John Cline from the Pettis County Sheriff’s Office, which was free of charge.  She reported to the board that last Thursday’s Kaysinger Superintendent Meet and Greet had been a success.    



  1. Mrs. Easter informed the board that the Community Input Survey for the five year plan was complete and that she would send links to the board members for their review.  


  1. Approve Special Education Compliance Plan— Mrs. Hagedorn presented the Special Education Compliance Plan for approval. Mrs. Hagedorn proposed to use Option A of the DESE sample review plan for the district.   

Mrs. Dillon made a motion to approve the Special Education Compliance Plan as presented. 2nd by Mr. Martin.

Vote:    7 Yes    0 No


C.     Review 2015-2016 Annual Secretary of the Board Report—Mrs. Easter presented the ASBR for review.


D.    Mrs. Easter proposed adding two early out days to the 2016-17 calendar.  The first would be on September 1, allowing time for staff to set up for Conference Professional Development Day to be held on September 2.  The second day was November 4, which would give PTO extra time to set up for school carnival, to be held that evening.  Mrs. Dillon made a motion to approve the changes to the 2016-17 calendar.  2nd by Mr. Martin.

Vote:    7 Yes    0 No



Stacy Harrison inquired about the accessibility to the five year plan survey and approximately how long it would be available.  Mrs. Easter said that the survey will be posted on the school Facebook page, Post Office, Casey’s and the school website and would be available for approximately four to six weeks.


Mrs. Hilt thanked the board for the donation to purchase staff shirts.  She reported that she also received funds from the PTO and CTA as well.


Mrs. Hammers thanked the outgoing members of the PTO for their service and to Tammy Box for taking on the role as President. 



Mr. Sam Dove  made a motion to close Open Session and go into Closed Session to discuss personnel matters and student issues after a short recess at 7:55 p.m. 2nd by Mr. Tim Dove.

Roll call vote:   7 Yes    0 No




            _________________________________             _________________________________

            Secretary, Board of Education                                       President, Board of Education