MINUTES OF BOARD OF EDUCATION

GREEN RIDGE R-VIII SCHOOL DISTRICT

 

Kind of Meeting              Place                                    Time                Month/Day/Year          Day of Week

Open Session                   Board Room                        6:30 PM           April 13, 2016             Wednesday

 

MEMBERS

                        Present                                                                                    Administrators

Mark Haverly, President                                              Mrs. Cara Easter, Supt of Schools

Barry White, Secretary                                                 Rodney Edington, High School Principal

Stacey Morton, Vice-President                                     Rachel Hammers, Elementary Principal

Gale Dillon                                                                  Angie Hagedorn, Special Ed Coordinator

Sam Dove                                                                    Jackie Wessel, Treasurer

Tim Dove                                                                   

Roy Martin                                                                                         

Visitors                                  

                                                                                    Rhonda Hilt                 Jacki Thomas

                                                                                    Tracy Thomas              TJ Bridges       

                                                                                    Heather Bridges                       Staci Harrison

                                                                                    Lily Hopkins               

 

CALL TO ORDER

President Barry White called the Open Session meeting to order at 6:30 p.m. The Pledge of Allegiance was recited.

 

CONSENT AGENDA

Mr. White recommended to move TJ Bridge’s discussion to closed session and add item C under New Business to discuss new ideas and modification to Board procedure.

Mr. Haverly made a motion to approve the agenda as amended. 2nd by Mrs. Morton.

Vote:    7 Yes   0 No

 

APPROVE DISTRICT OBLICATIONS

The bills for April were presented.

Mr. Haverly made a motion to approve the bills as presented for April. 2nd by Mrs. Morton.

Vote:    7 Yes   0 No

 

VISITORS/COMMUNICATIONS/COMMITTEE REPORTS

A.     TJ Bridges-Social Media Discussion—Moved to Closed Session.

 

OLD BUSINESS

None

 

ADMINISTRATION REPORTS

  1. Mr. Edington, High School Principal

Mr. Edington reported enrollment for high school of 166 students with average daily attendance of 96.33%.

 

Mr. Edington reported that severe weather drills were held last week in preparation for spring weather. Teachers are getting prepared JH MAP and EOC testing. Mr. Edington reported that he is working on finalizing a HS schedule for next year once positions have been filled.

Mr. Edington presented the requests for the 8th grade graduation speaker and the 12th grade graduation speaker.

 

The 8th grade class has requested Sarah Kernohan to speak at their graduation.

Mrs. Morton made a motion to approve Sarah Kernohan to speak at the 8th grade graduation. 2nd by Mrs. Dillon.

Vote:    7 Yes   0 No

 

The 12th grade has requested Matt Dillon to speak at their graduation.

Mrs. Dillon made a motion to approve Matt Dillon to speak at the 12th grade graduation. 2nd by Mr. Haverly.

Vote:    7 Yes   0 No

 

Mr. Edington reported on the spring athletic teams and gave an update of recent activities with the Booster Club. He also discussed upcoming High School events.

           

  1. Mrs. Hammers, Elementary Principal

Mrs. Hammers reported enrollment for elementary of 195 students with average daily attendance of 95.70%.

 

Mrs. Hammers reported that there was an assembly for elementary students to go along with the district’s bullying prevention program and federal funding requirements. Mrs. Hammers also reported that she had around 36 students show up for Kindergarten Orientation for next year’s incoming Kindergarten class. She was pleased that we had such a large turnout for that.

 

Mrs. Hammers reported that the elementary was in the process of MAP testing and reported on other upcoming elementary activities.

 

Mrs. Hammers also gave an update on Federal Programs and requirements that are being met to finalize for this school year and to prepare for next year.  

 

  1. Mrs. Hagedorn, Special Education Coordinator

Mrs. Hagedorn presented her enrollment for the Special Education department.

 

She reported that they are finalizing their referrals for the year and preparing for incoming students next year.   

 

  1. Mrs. Easter, Superintendent

Mrs. Easter presented the current revenue and expenditures for the district. She reminded the Board that this is the time of the year that that the district will start requesting some of the federal revenue based on what has been expended. She also reported that departments will start using some remaining budget money to purchase supplies for next school year, and all payroll for this fiscal year will be completed in June.

 

Mrs. Easter reported that the district auditor has retired, and that she is in the process of procuring audit services for the district. She will have more information on that for the Board once all information has been received back from the possible candidates.

 

She also reported on a safety/hazard survey through MUSIC, the district’s liability insurance company. A representative came and performed a walk-through with the maintenance department. They returned a report with a few minor repairs or upgrades to increase the safety of the campus. TJ Brides also informed the Board that he noticed that some repairs may be needed in the big gym and little gym to gas lines to conform to building codes from furnace installation. Mrs. Easter assured him that the district will look into those items.

 

NEW BUSINESS

A.     Approve MSBA Membership Renewal for 2016-2017—Mrs. Easter proposed that the board to renew the district membership with MSBA for the 2016-2017 school year.

Mrs. Morton made a motion to approve the district membership with MSBA for the 2016-2017 school year. 2nd by Mrs. Dillon.

Vote:    7 Yes   0 No

 

  1. Discussion of Bullying Survey Results and Future Planning—Mrs. Hammers reported that the district has sent out a bullying survey to parents and have also put the bullying survey on the district webpage. Results are still being compiled, and she informed the Board that she and Mrs. Goans hope to receive more surveys back to have more information to compare. Results will be presented to the Board at a later date.

 

C.     New Ideas/Modifications to Board Procedures—Mr. White and Mr. Haverly presented some goals that they would like the Board to work towards. Mr. White said that he would like to make the Board more accessible and provide more transparency to the community. He reported that the Board feels it is important to maintain and update the website frequently. He discussed the district’s 5-Year Plan, and how he would like to make it more accessible to the public in order to receive input from the community about what is most important for the district.

 

Mr. White also proposed to add a visitor forum at the end of the open session of each board meeting so that visitors may have a set amount of time to speak and address the board with any public feedback or concerns. Mr. White proposed to add a total of up to 15 minutes with three minutes per person at the end of open session for an open forum for visitors to speak at the meeting.

Mr. Haverly made a motion to add a total of up to 15 minutes with three minutes per person at the end of open session for an open forum for visitors to speak at the meeting. 2nd by Mr. Sam Dove. \

Vote:    7 Yes   0 No

 

OTHER

None

 

 

 

Mr. Haverly made a motion to close Open Session and go into Closed Session to discuss personnel matters and student issues after a short recess at 7:40 p.m. 2nd by Mr. Martin.

Roll call vote:  7 Yes   0 No

 

 

Mrs. Dillon made a motion to go back into Open Session for the Board Reorganization Meeting at 10:10 p.m. 2nd by Mr. Martin.

Roll Call Vote:  7 Yes  0 No

 

 

 

 

 

 

 

 

 

 

SCHOOL BOARD REORGANIZATION MEETING

                                                                                                                                                           

CALL TO ORDER

President Barry White called the Reorganization Meeting to order at 10:10 p.m.

 

APPROVE/CERTIFICATION OF APRIL 5, 2016 ELECTION RESULTS

Mrs. Easter read the votes for the April 5, 2016 school board election. Mr. Edward Hopkins received 203 votes, Mr. Mark Haverly received 220 votes, and Mr. Kenny Ollison received 200 votes, Mrs. Bethany Mootz received 46 votes, Mr. TJ Bridges received 59 votes, Mr. Ben Banner received 63 votes, and there was one write-in vote.

Mrs. Dillon made a motion to recognize the certified election results and the newly elected board member candidates of Mr. Edward Hopkins and Mr. Mark Haverly. 2nd by Mr. White.

Vote:    7 Yes   0 No

 

Mrs. Morton was presented a plaque from the district thanking her for her years of service on the Green Ridge Board of Education.

 

ADMINISTRATION OF THE OATH OF OFFICE TO NEW MEMBERS

Mrs. Easter welcomed the candidates to the Board. The Oath of Office was administered to Edward Hopkins and Mark Haverly.    

 

Mrs. Dillon made a motion to disband the Green Ridge R-VIII School Board. 2nd by Mr. White.

Vote:    7 Yes   0 No

 

Mrs. Easter called the new Board to order.

 

REORGANIZATION OF THE BOARD OF EDUCATION

Mrs. Easter opened the floor for nominations for Board President:

Mr. Haverly nominated Barry White for Board President. Nominations ceased.

Vote:    7 Yes   0 No

 

Mr. White was welcomed as President.

 

Mr. White opened the floor for nominations for Vice-President.

Mrs. Dillon nominated Mark Haverly for Vice-President. Nominations ceased.

Vote:    7 Yes   0 No

 

Mr. White opened the floor for nominations for Board Secretary.

Mr. White nominated Sam Dove for Board Secretary.

Nominations ceased.

Vote:    7 Yes   0 No   

 

Mr. White opened the floor for nomination for Board Treasurer.

Mr. White nominated Jackie Wessel for Board Treasurer.

Nominations ceased.

Vote:    7 Yes   0 No

 

Mr. Haverly made a motion to adjourn the Reorganization Meeting and adjourn Open Session. 2nd by Mrs. Dillon.

Roll Call Vote: 7 Yes   0 No

 

 

            _________________________________                  _________________________________

            Secretary, Board of Education                                     President, Board of Education